Vendor Application

General Application and payment deadline was February 28, 2019. Further exhibitors may still be considered but we cannot guarantee a space at this time.

Now in its 6th year, SpringFest boasts an attendance of over 5,000 residents for a fun and educational one-day environmental festival.

This year all exhibitors and non-food vendors are required to have an environmental activity or learning opportunity at their tent or booth to encourage ways to “Take Action for a Healthy Planet.” Actions can include pledges to use reusable bags/bottles; conserving energy through household updates; writing postcards to an elected official about environmental issues; etc. Participants will again have an Environmental Passport for stamping that will then be turned in for a prize drawing. We need donations of gift cards/organizational swag/gift baskets etc for the drawing–please let us know if you would like to contribute to the effort and be highlighted as an Environmental Passport Sponsor on all printed materials for doing so.

Important Notes:

  • Vendors with environmentally sustainable products or mission will have a preference and we reserve the right to deny vendors that do not have or encourage an environmental message.
  • This is an Earth Day event and we require consideration for the environment when planning your vended wares and giveaways, i.e. they should be environmentally sensitive and not something immediately disposable.
  • Vendors cannot use polystyrene (Styrofoam) containers, plastic bags,  and must encourage recycling. Single-use plastic water bottles are also not allowed for sale OR giveaway! If you would like to be highlighted as a sustainable vendor and use compostable plates/utensils, please let us know. 
  • Tented locations are not guaranteed unless vendors bring their own. Tents may be rented through Clean Fairfax at an additional cost–cost (additional $100) will be added to your invoice.

Please submit the application online or print out and send to:
Jennifer Cole, Clean Fairfax Council, 12000 Government Center Parkway, Suite 458 Fairfax, VA 22035. Checks may be made out to “Clean Fairfax.”

Clean Fairfax will invoice you for your vendor fee and applicable tenting fee, which is payable upon receipt via paypal, square or by check.

Vendor Fees:

Regular Fee: $300.00* after January 1, 2019 – February 28, 2019 plus $100 tent rental fee if needed. Non-profit food vendors should contact Clean Fairfax directly regarding fees.

If you are a food vendor (non-profit or otherwise), you must provide your own set-up (tent, tables, chairs, generator, etc.) and be certified by the  Board of Health to sell food/beverage in Fairfax County!

If you have questions about whether you need Board of Health Certification, please contact the Board of Health directly: 703-246-2444 or visit: Fairfax County Health Department, Division of Food Safety.

*Note: if your set up is much larger than a typical food truck, or a 10×10 tented area, we reserve the right to revisit pricing.

General Application and payment deadline was February 28, 2019. Further exhibitors may still be considered but we cannot guarantee a space at this time.